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PLEASE READ THIS INFORMATION
CAREFULLY
IT WILL ANSWER MANY OF YOUR QUESTIONS
Dear Camp
Wightman Camper and Family,
Your
registration for 2008 has been received. Along with this letter
you are receiving the following:
Please
review your registration acknowledgment carefully to be
sure you have been registered for the proper camp
and
the proper week. Be sure that the amount of money you sent has
been accurately credited. If you have been placed on a waiting
list because the camp you have selected is full, we
strongly
encourage you to select another camp from the schedule.
A Word about Medical Forms and
Matters:
-
The
State of CT requires every camper to have physical form
signed by an authorized health professional indicating that
a physical was performed within three years of the last day
of the camp program.
Campers will not be able to
stay at camp without an appropriately signed physical form.
-
PLEASE
DO
SEND A COPY
OF YOUR MEDICAL FORM TO US, preferably at least 4 weeks
before your camp program begins.
We will file the form and have it ready for registration
day. We suggest that you also bring the original form with
you on registration day.
-
Medical
forms must be current (i.e. Physical exam within
three years of the closing date of the week your camper
attends). Whenever possible, we prefer that the forms be
even more current. If you are using a 2 or 3 year-old form,
please take the time to update the medical history portion
of the form.
-
Medical
forms for school, sports programs, etc. can be used as long
as the physical was performed within the required time
period and the form is signed by the appropriate health
professional. It will be necessary to fill out the first
page of our health form, however.
-
Medications
must be in containers marked with the camper’s name,
prescription number, doctor’s name, instructions for dosage,
etc. Shots for bee stings, allergies, etc. must be handled
in the same manner.
-
Over-the-counter medications
must also be turned in. They must be in the original
container and must be labeled with the camper’s name. All
medications will be dispensed under supervision of trained
camp personnel. On checkout day please be sure to pick up
your medical form and medications.
-
Please note: our
requirement for a signed medical form and our procedures
regarding medications are mandated by the State of
Connecticut and are followed for the sake of your camper’s
health and safety.
Check-In Days
at Camp Wightman:
-
Check-in for most programs (see below for exceptions) begins
at 2:00 pm
and continues to 3:30 pm on the day your camp is scheduled
to begin. Please try not to arrive early, as there are many
tasks that our staff must do in the time immediately before
check-in.
-
We
would ask that campers for our
Adults with Special
Challenges
camps arrive promptly at
1:30 pm.
-
We
would ask that participants in our
Grandparent with
Grandchildren
camp come at 3:00 pm.
Most of the rest of the programs will have checked in by
that time, allowing us to expedite check-in for that
program.
Check-Out Days
Check-In Day, Store and Money
-
We ask
that you try to pay your balance due at least two
weeks prior to the beginning of your camping week. This
will greatly increase the speed of the check-in day process.
-
If you
wish, you may also include your store deposit with the
balance due payment. Those who do this will find the
check-in process moving much more quickly.
-
The registration fee
includes the cost of a camp photo
(except for Grandparents with Grandchildren, Wild Women
in the Woods – for those programs the
camper photo fee is $5.00).
Campers enjoy autographing each other’s photos and it is a
great way to remember the summer experience.
-
The
suggested store deposit is
$15.00-$20.00 ($10.00 for a
½ week camp).
The camp store does not operate on a cash basis during the
week. Campers may be limited to one or two items of food or
beverage each day at their store time.
-
A
free-will offering will be received during the week and
campers will be asked if they would like to designate a
portion of their store deposit toward the offering. Any
portion of this store deposit that remains unspent or
undonated will be returned at checkout time.
-
The
Wagon Wheel (camp store) is open during Check-In/Out times
for parents to purchase t-shirts, sweatshirts and other more
expensive items at that time if they wish.
Campership Financial Assistance
-
On your
registration form was a place to request a
financial aid
application. If you requested such information or
application, you are receiving one with this letter. Please
return this application as soon as possible. The deadline is May 16, 2008.
-
Many
churches do offer financial assistance for their members and
friends. We encourage you to check with your church office
to see if such funds are available and how and whether you
qualify. Please make it
your responsibility
to be sure your church knows when and which camp your camper
is attending. We will do our best to keep in touch with the
churches concerning their assistance, but they
must know that you are
coming
in order to assure us of whatever campership aid they are
providing for your camper.
-
Note:
Camp Wightman campership funds and church funds are not the
same. The application enclosed with this letter is for Camp
Wightman funds only. Funds from churches may require a
separate application.
Communication with Your Camper
While at Camp:
-
As with
many other camps, cell phones are not allowed at Camp
Wightman. Please do not allow your camper to bring a cell
phone to camp. The camp experience is intended as a time of
building community within camp. Cell phones can be a
disruption to this process. Camp is also intended as a time
when campers spend time away from the technologies of day to
day life and instead get involved with new friends, outdoor
activities, etc. Cell phones that are found will be held in
the office until the end of camp.
-
You are
encouraged to send mail to your camper. Please include your
camper’s specific program (i.e. Junior 1, Pioneer) on the
envelope. It should be addressed to:
207 Coal
Pit Hill Road
Griswold, CT 06351
-
E-mail
can be sent to your camper to
campermail@snet.net.
Please include your camper’s name and program in the subject
line. Only camper e-mail addressed to the above address
will be delivered.
-
Please
note that because of limited resources, campers are not able
to send e-mail or use the telephone.
Questions:
Prior to the first week in June, all questions concerning your
registration will be handled by our Hartford office
(888-236-5421). After that time, all registrations will be
handled through the camp office (860-376-2179).
We are
honored that you have selected
Camp Wightman
as your summer camp. If this is your camper’s first time in our
program, we would encourage you to pay us a visit. Please call
the camp office to arrange for a tour of our facilities. We
look forward to meeting and welcoming you.
The
Department of Camping and Conferences
Camp Wightman
American Baptist Churches of Connecticut
(Last Updated
1/25/2008)
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